Privacy Policy

The Medway Towns Soroptimist Trust is committed to protecting your personal information and handling it responsibly.

This privacy notice explains how we collect, use, store and protect personal data provided to us in connection with grant applications, donations, communications and our charitable activities.

Who We Are

The Trust is a UK charitable trust supporting charitable and community purposes.

For any questions about this privacy notice or how we use personal information, please email medwaytst@gmail.com.

What Information We Collect

We may collect and store personal information including:

names and contact details
organisation names and roles
grant application information
financial information required to process grants, including bank details
correspondence, emails and feedback
information relating to charitable need or circumstances where relevant to an application
website enquiries or communications

Where grants are made to individuals, this may include more sensitive personal information where it is necessary to assess the application.

How We Use Your Information

Under UK data protection law, we process personal data because:

it is necessary for our legitimate interests as a charitable trust
it is necessary to comply with legal obligations
in some cases, we have your consent
where special category data is involved, processing will only occur when necessary for reasons of substantial public interest or with explicit consent where appropriate

Who We Share Information With

We will not sell personal information.

We may share information where necessary with:

trustees and authorised volunteers involved in administering grants
banks or payment providers for processing payments
professional advisers where required
regulators, law enforcement or authorities where legally required

We aim to keep personal information secure and limit access to those who need it.

How We Store Information

Information may be stored electronically or in paper records.

We take reasonable steps to protect personal information from loss, misuse or unauthorised access.

How Long We Keep Information

We only keep personal information for as long as necessary for our charitable and legal purposes.

This may include retaining financial and grant records to comply with accounting, audit and legal requirements.

Your Rights

Under UK data protection law, you have rights including:

the right to access your personal information
the right to request correction of inaccurate information
the right to request deletion of information in some circumstances
the right to object to or restrict certain processing
the right to withdraw consent where consent is relied upon

Requests can be made by contacting the Medway Towns Soroptimist Trust by email at medwaytst@gmail.com.

Complaints

If you are unhappy with how we use your information, you may complain to the

Information Commissioner's Office (ICO).

Updates to This Notice

We may update this privacy notice from time to time. The latest version will always be available on our website.